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TRADESHOW SHIPMENTS

Updated: Nov 9, 2023


Tradeshow Shipments

Tradeshows are a great way to showcase your products or services to potential customers. However, shipping your booth and materials to the tradeshow can be a daunting task. Here are some tips for shipping your tradeshow materials:

  1. Plan ahead. Give yourself plenty of time to pack and ship your booth and materials.

  2. Use a reputable carrier. Choose a carrier that has experience shipping tradeshow materials.

  3. Insure your shipment. Insure your shipment against loss or damage in transit.

  4. Label your shipment carefully. Label your shipment with the show name, booth number, and contact information.

  5. Get a tracking number. Get a tracking number for your shipment so you can track its progress.

Tradeshow Bill of Lading (BOL) Considerations

A bill of lading (BOL) is a document that is used to track the movement of goods during shipping. It is a legal contract between the shipper and the carrier. The BOL must include the following information:

  • Shipper: The name and address of the person or company that is shipping the goods.

  • Consignee: The name and address of the person or company that is receiving the goods.

  • Description of goods: A description of the goods being shipped, including the quantity, weight, and dimensions.

  • Freight terms: The terms of shipping, such as the mode of transportation and the payment terms.

  • Signature: The signature of the shipper or their authorized representative.

In addition to the information listed above, you may also need to include the following information on your BOL for tradeshow shipments:

  • Show name: The name of the tradeshow.

  • Booth number: The booth number where your booth will be located.

  • Dates of the show: The dates of the tradeshow.

  • Contact information: The name, phone number, and email address of a person who can be contacted if there are any problems with the shipment.

By following these tips, you can ensure that your tradeshow shipment arrives safely and on time.

Here are some additional tips for shipping your tradeshow materials:

  • Pack your booth and materials carefully. Use sturdy boxes and packing materials to protect your booth and materials from damage in transit.

  • Label your boxes clearly. Label each box with the show name, booth number, and contact information.

  • Insure your shipment. Insure your shipment against loss or damage in transit.

Our trained logistics staff at TFWWI Grand Rapids will get you quotes from multiple carriers, allowing you to compare rates and services from different carriers before making a decision. We’ll also help to track your shipment to see its progress and to ensure that it arrives on time.


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